Privacy Statement

Effective Date: 05/01/2025
Last Updated: 05/01/2025

CartWheelsVA ("we", "our", or "us") respects your privacy and is committed to protecting your personal data. This Privacy Statement explains how we collect, use, disclose, and safeguard your information in compliance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

1. Data Controller

CartWheelsVA is the data controller responsible for your personal data.
Contact details:
Address: 6 Royal St SW Ste 111, Leesburg, VA 20175
Email: cartwheelsva@gmail.com

Phone: (571) 528-5281

2. Types of Data We Collect

We may collect and process the following types of personal data:

Identity Data: Name, title
Contact Data: Email address, phone number
Event Data: Event registration details, preferences
Technical Data: IP address, browser type, and usage data (via cookies)
Payment Data: Billing details (processed securely via third-party payment processors)

We do not collect any special categories of personal data (e.g. health, religious beliefs) unless explicitly provided and consented to.

3. Legal Bases for Processing

We process your personal data under the following legal bases:

Consent: Where you have given clear permission (e.g., for marketing emails)
Contract: To fulfill a contract with you, such as event registration
Legal Obligation: To comply with applicable laws
Legitimate Interests: For administrative and service improvement purposes, provided your rights do not override these interests

4. Purpose of Data Use

Your data is used to:

Register and manage your event participation
Provide customer service and support
Communicate updates or changes related to your event
Improve the functionality and security of our website
Comply with legal obligations

5. Data Retention and Deletion

We only retain your personal data for as long as necessary for the purposes for which it was collected.
Specifically, all personal data collected for an event will be deleted from our systems within 30 days after the scheduled event date, unless retention is required by law (e.g., for tax or accounting purposes).

6. Sharing Your Information

We may share your data with:

Trusted service providers who process data on our behalf (e.g., hosting, payments)
Legal or regulatory authorities, if required

All third parties are subject to data protection obligations under GDPR.

7. Your Rights Under GDPR

You have the following rights:

Right to Access – You can request a copy of your personal data.
Right to Rectification – You can correct any inaccurate data.
Right to Erasure – You can request deletion of your data (“right to be forgotten”).
Right to Restriction – You can ask us to stop processing your data.
Right to Data Portability – You can request to transfer your data to another provider.
Right to Object – You can object to processing, especially for direct marketing.
Right to Withdraw Consent – You may withdraw your consent at any time.

To exercise any of these rights, contact us at cartwheelsva@gmail.com

8. Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

9. Data Security

We employ appropriate technical and organizational measures to secure your data against unauthorized access, loss, or destruction.

10. Cookies and Tracking

We do not use any cookies or tracking.

11. Updates to This Privacy Statement

We may update this Privacy Statement from time to time. Changes will be posted on this page with a revised "Last Updated" date. We encourage you to review it periodically.

12. Contact and Complaints

For questions or to exercise your rights, contact:

Data Protection Officer
Email: cartwheelsva@gmail.com
Phone: (571) 528-5281

If you are not satisfied with our response, you have the right to lodge a complaint with a supervisory authority in your country of residence.